Privacy Policy

Introduction

This privacy policy explains how we collect, use, store and protect your personal information when you use our golf event management platform. We are committed to protecting your privacy and handling your data in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

By using our platform, you acknowledge that you have read and understood this policy.

Information we collect

We may collect and process the following types of personal data:

• Account information. Your name, email address and any details you provide when creating an account or registering for an event.
• Event data. Scores, handicaps, group assignments and other information related to your participation in golf events.
• Technical data. Your IP address, browser type, device information and how you interact with our platform. This is collected automatically when you use the service.
• Communication data. Any messages or correspondence you send to us.

How we use your information

We use your personal data for the following purposes:

• To provide and operate our event management platform.
• To manage your account and event registrations.
• To display scores, leaderboards and event results to event participants and organisers.
• To communicate with you about events you are involved in.
• To improve and maintain the security of our platform.
• To comply with legal obligations.

Legal basis for processing

Under UK GDPR, we rely on the following lawful bases to process your personal data:

• Contract. Processing necessary to provide the service you have signed up for, including managing your account and event participation.
• Legitimate interests. Processing necessary for our legitimate interests, such as improving our platform, preventing fraud and ensuring security. We balance these interests against your rights and freedoms.
• Consent. Where you have given us specific consent, for example to receive marketing communications. You can withdraw consent at any time.
• Legal obligation. Processing necessary to comply with a legal requirement.

Data sharing

We do not sell your personal data. We may share your information in the following circumstances:

• Event organisers. If you participate in an event, the organiser will have access to your relevant event data such as scores and handicap information.
• Service providers. We use trusted third-party services for hosting, email delivery and analytics. These providers process data on our behalf and are bound by data processing agreements.
• Legal requirements. We may disclose information if required by law, regulation or legal process.

Data retention

We retain your personal data for as long as your account is active or as needed to provide our services. If you close your account, we will delete or anonymise your data within a reasonable period, unless we are required to retain it for legal or regulatory reasons.

International transfers

Your data may be processed by service providers located outside the United Kingdom. Where this occurs, we ensure appropriate safeguards are in place, such as standard contractual clauses approved by the Information Commissioner's Office (ICO), to protect your data.

Your rights

Under UK GDPR, you have the following rights regarding your personal data:

• Access. You can request a copy of the personal data we hold about you.
• Rectification. You can ask us to correct any inaccurate or incomplete data.
• Erasure. You can ask us to delete your personal data in certain circumstances.
• Restriction. You can ask us to restrict the processing of your data.
• Portability. You can request your data in a structured, commonly used format.
• Objection. You can object to processing based on legitimate interests.

If you wish to exercise any of these rights, please get in touch with us. We will respond within one month as required by law.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) if you believe your data protection rights have been violated. You can contact the ICO at ico.org.uk.

Children

Our platform is not directed at children under the age of 16. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us and we will take steps to delete it.

Changes to this policy

We may update this privacy policy from time to time. If we make significant changes, we will notify you through the platform or by other appropriate means. We encourage you to review this page periodically.